Facilities Rental Guidelines

The C.R. Smith Museum's historical collection of American Airlines and airline industry memorabilia, as well as current interactive hands-on aviation displays, offer our visitors an experience that is fun as well as educational. With its Event Rental Program, the museum provides a unique and exciting setting for private gatherings and corporate entertaining. We can accommodate groups of all sizes, ranging from 10 to 300-plus guests for a sit-down dinner to more than 500 for a buffet-style reception -- complete with a band!

A museum event coordinator will work with your group from start to finish to ensure a memorable event. We'll make certain that all arrangements you'll need to consider are addressed in advance, including caterers, licenses, entertainment and/or any special needs.

• Rates are based on two-hour minimum and do not include catering.
• Hourly charges begin when caterer or host begins set-up and ends after tear-down/clean-up and doors are locked.
• 50 percent deposit required at time a contract is signed with the balance due 48 hours prior to the event.
• Non-profit organizations receive a 10% discount off total invoice.
• Museum Lifetime Gold and Platinum members and Corporate Sponsors receive a 10% discount  off total invoice for events over three hours duration.
• Checks are to be made payable to: The C.R. Smith Museum Aviation Foundation.
• Information about Corporate Partnerships and Museum Membership is available upon request.

Caterers
Below is a list of approved caterers for C.R. Smith Museum event rentals. You are not limited to this list for your event, but these caterers have experience working in our facility and will be able to cater to your needs efficiently and professionally. Please feel free to discuss your catering options with your event coordinator.

Other Services
A complete line of modern audio-visual equipment is available (see attached price list). All arrangements and technical requests must be approved and coordinated through the Event   Coordinator and Museum Technician. The sponsor will be advised of any additional charges in advance.

• Iwerks Theater - The screening of our large-format film may be shown throughout the event if desired. The theater seats approximately 100 guests for each showing. Other audio-visual options are possible in the theater as well.
• Security - Any additional security requested by the sponsor will be provided by the museum. The sponsor will be advised in advance of any additional charges.
• Custodial - Any additional custodial services needed for groups over 200 may incur additional charges to the sponsor. The museum will advise the sponsor of these charges in advance.
• Entertainment - Most forms of entertainment are permissible in the museum. Final approval rests with the event coordinator.
• Parking - Museum parking is located directly across the street (FAA Road) from the museum at the Training & Conference Center. Handicapped spaces are available in front of the museum.

For clarification of any of the information set forth in this document, or any additional questions, please contact:

Special Events Coordinator
Gloria Randles
(817) 967-5910
Fax (817) 967-5737

American Airlines C.R. Smith Museum
4601 Hwy 360 @ FAA Road
P.O. Box 619617, MD 808 GSWFA
DFW Airport, TX 75261-9617

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